Encounter Youth hosts the Green Team Volunteers.

Volunteer Application

AUES 2018 Pub Crawl Response

The Adelaide University Engineering Society (AUES) hosts an annual pub crawl each year with over 6,000 participants, making it the largest pub crawl in the southern hemisphere! We are excited that for the fifth year in a row, we have been invited by the AUES Committee to help respond to the event.


The response will include Street Teams roaming the East & West End of the city as well as running the 'A Lighter Night' Photobooth in the Hindley Street precinct. It is a fantastic opportunity for us as God's people, to engage positively with pub crawl participants to influence a responsible use of alcohol and encourage a safer social environment. There is a real 'Welcome Zone' vibe to the night, with pub crawl participants happy to see us and chat all things past Schoolies Festival™.

Here's the key dates:


Volunteer Event Briefing
Thursday 15th March, 7:00pm - 8:30pm at the Encounter Youth office
If you're someone who is saying 'yes' to the AUES 2018 Pub Crawl Response, attendance at this briefing or reviewing the information is compulsory prior to volunteering for the event. We want everyone to be as equipped as possible! Even if you can't attend the briefing, please complete the application and we'll be in touch with you shortly to discuss your options.

AUES 2018 Pub Crawl Response
Friday 23rd March, 8:00pm - 1:30am (approx)

Volunteer Applications close Monday 12th March at 5:00pm

Rally some volunteers from your team and join us! Please note you must be a currently Hindley Street Program volunteer or Schoolies Operation 2017 volunteer to participate in this response.

Hit 'Next Page' just below to take you through to the Volunteer Application 🙂
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Welcome to the Encounter Youth volunteer application for the Adelaide University Engineering Society 2018 Pub Crawl Response!

Firstly, thanks for choosing to volunteer with Encounter Youth. Over the following pages, we will ask you everything we need to know to form the basis of your volunteer application. Please note this application should take approximately 10 minutes to complete. If any of your previously disclosed medical information or emergency contact details have changed, please email applications@encounteryouth.com.au.

Criminal History Document 
Once you have completed your application, you will receive an email from Encounter Youth confirming whether we have the details of a current Criminal History Document on file for you. If we do, we will not need to sight the document again. If we do not, you will need to discuss with Encounter Youth what your options are with such short amount of time until the event.

After a review of your application and any relevant documents and references you have previously provided, you will receive an email to confirm if your application has been successful.

Ready? Ok! Let's go!
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Personal & Contact Details
Your legal first name as it appears on official documents.
Your legal last name as it appears on official documents.
Must be 18 years old as of 24/03/2017

If any of your previously disclosed medical information or emergency contact details have changed, please email applications@encounteryouth.com.au (even if you're pretty sure we have the most up-to-date information).
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Please read the following statements about your conduct as a volunteer.
Volunteer Statement
As a volunteer of Encounter Youth I agree to support and participate within the Encounter Youth Mission: To mobilise churches and communities so young people can encounter God.

I agree:
  • to operate with a Christian faith;
  • to gain the endorsement of a Christian community/church;
  • to participate willingly within a community from multiple Christian denominations;
  • to participate in all required training and provide the required documentation to Encounter Youth staff within the set due dates; and
  • to abide by all Encounter Youth policies and directives.

Code of Conduct
As an Encounter Youth (EY) volunteer, I understand that my behaviour is a key witness of the organisation's mission and vision and therefore I agree to abide by the following: 


As an EY volunteer, I will: 

  • act in a Christ like manner; 
  • be fair, considerate and honest with others, treating all with respect; 
  • act professionally in terms of use of language, presentation, punctuality and behaviour; 
  • comply with EY's policies and procedures; 
  • act responsibly when becoming aware of any unethical behaviour; 
  • act and be seen to act in accordance with the law and the EY Code of Conduct; 
  • not be under the influence of alcohol and/or recreational or illicit substances; 
  • and be responsible for the proper use and treatment of any EY property. 


  • I will not make public comment to any media or stakeholders without the express permission of the EY CEO or duly appointed media representative. 


I will:

  • abide by the EY child protection policy;
  • respect the privacy of children and young people and their families and only disclose information to people who have a need to know; and
  • notify the appropriate authorities if there is reasonable suspicion that a child or young person has been or is being abused or neglected. 
I will not:

  • use prejudice or oppressive behaviour or language with children or young people;
  • emotionally, physically, or sexually abuse a child or young person;
  • provide to a child any prohibited material, including substances prohibited to children by law, nor any publication classified as unsuitable for children;
  • initiate unnecessary contact with children or young people, nor do things of a personal nature to a child or young person which they could do for themselves;
  • develop "special" relationships with specific children or young people;
  • take, store or display images or footage of any participants of EY events or activities unless authorised to do so by an EY staff member; nor
  • transport any participants of EY events or activities unless authorised to do so by an EY staff member.


  • I agree to dress in a manner that is neat, tidy and appropriate to the occasion or activity as advised by the EY CEO or my Supervisor. 


  • I agree to adhere to EY Work Health and Safety policy and procedures; and attend all relevant training conducted by and for the organisation. 


  • I will not accept gifts or benefits which may appear as bribery or may compromise or influence EY or myself in my capacity as an EY volunteer. 


  • I have been given access to the EY Code of Conduct (available online here);
  • I will work within the EY Code of Conduct as well as other EY policies and procedures; and
  • I understand that if a complaint is brought against me, the allegation will be thoroughly investigated in cooperation with the appropriate authorities.

Work, Health & Safety Policy

Encounter Youth has a legal obligation to review our WH&S procedures and responsibilities with our volunteers every year. Please review the following information.

Encounter Youth is required to provide the following:

  • A safe work environment
  • Safe plant and structures
  • Safe systems of work
  • Safe use, handling and storage of plant, structures and substances
  • Adequate facilities to support the welfare of workers
  • Information, training, instruction or supervision
  • Monitoring of the health of workers and the conditions at the workplace to prevent illness or injury of workers

(These are covered under section 19 of the Work Health & Safety Act of 2012.)

Your responsibility as a volunteer is to:

  • Take reasonable care for your own health and safety
  • Take reasonable care that your acts or omissions do not adversely affect the health and safety of other persons
  • Comply with any reasonable instruction that is given by EY Staff and management.
  • Cooperate with any reasonable policy or procedure given by EY Staff and management relating to health or safety at the workplace.
  • Use the equipment provided to protect your health and safety

(These are covered in section 29 of the Work, Health and Safety Act of 2012).

Privacy & Medical Statement
Encounter Youth is committed to the protection of your personal information and we uphold the Australian Privacy Principles. I agree that my personal data may be used in accordance with Encounter Youth's Privacy Policy.

I am aware, in agreeing to this statement regarding my participation that certain inherent risks and dangers exist in the activities in which I will be participating. I acknowledge that while the organisation and its leaders will make every reasonable effort to minimise exposure to known risks, all hazards and dangers associated with these activities cannot be foreseen or may be beyond the control of the organisation, its leaders and staff. In the event of any emergency where my nominated contact people are unavailable:
  • I authorise the leaders to obtain medical advice and/or assistance which they deem necessary.
  • I authorise the leaders to provide details of my medical history as given in this application to medical personnel as required in order to provide the best care possible. 
  • I accept the responsibility for payment and agree to pay medical, transport and any other related expenses.
  • I agree to inform Encounter Youth of any change to the details I provide in this application.

If you wish to discuss the contents of any of these statements prior to agreeing, please save your form now and contact the EY Office on (08) 8179 0300 or applications@encounteryouth.com.au.
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Encounter Youth is required to inform you as a volunteer about our policies. Please read carefully to ensure you understand the procedures. 
Child Protection Policy
Encounter Youth require all volunteers to understand and acknowledge our Child Protection policy and the steps to responding to any situation surrounding abuse with a child or young person. If you need more information on what Child Abuse is or terms surrounding reasonable grounds, please CLICK HERE and read this document.
Responding to Abuse: Encounter Youth (EY) will not tolerate the abuse of children and directs all involved in any form of work, paid, voluntary, full or part time, or contractors to at all times report suspected or known cases of child maltreatment.
The Children’s Protection Act 1993 clearly identifies individuals who are required by law to report suspected or known abuse of children/young people.  It is the clear view of EY that even those who may not be “Mandated Notifiers” have a moral and ethical responsibility and a “Duty of Care” to at all times report suspected, or known cases of child abuse.
Notification Procedures
Reports of known or suspected abuse must be immediately reported to the 24 hour Child Abuse Report Line (C.A.R.L) on 13 14 78. It is imperative that the EY CEO, or in his/her absence the delegated person, is immediately informed of the circumstances and report.
Encounter Youth Reporting
When a child/young person under 18 years of age makes a direct disclosure or allegation:
  • Volunteer informs Team Leader
  • Team Leader supports volunteer to fill out form and make call to CARL
  • Team Leader informs Support Leader ASAP and passes on report form
  • Support Leader informs Project & Volunteer Manager and passes on report form
  • Project & Volunteer Manager informs CEO ASAP and passes on report form for them to store securely
  • CEO and board manage any resulting procedures as required upon advice of CARL or SAPOL
Support for volunteer and any other persons involved can be coordinated by the Project & Volunteer Manager.

AT NO TIME should an alleged perpetrator be confronted or advised of the allegations and subsequent report by the volunteer. 
Managing Disclosures
This is a complex issue so below is a quick guide to help you if you find yourself in this situation:
  • Listen to the child/young person
  • Do not ask leading questions
  • Reassure the child that you believe him/her
  • Reassure the child that what has happened is not his/her fault
  • Reassure the child that telling you was the right thing to do
  • As soon as possible after the disclosure, document the child’s disclosure
  • When documenting the disclosure use the same terminology as the child
  • Do not make promises you are unable to keep, such as confidentiality
  • Reassure the child that you know people who can help to protect them

In cases where victims who were subject to abuse of a criminal nature at 17 years of age or younger do not disclose abuse until they have reached 18 years of age, they should be immediately referred to, and assisted in making a formal report to SA Police.
Consideration must be given to the fact that whilst the person making the disclosure may not be at further risk of harm, other children/young people may continue to be at ongoing risk.  As a result, those who form the view that this is, or is likely to be, occurring should report the matter with or without the consent of the person making the initial disclosure to the appropriate agency
Criminal History
Encounter Youth is committed to, and legally obligated to, conduct our volunteer programs in a Child Safe Environment. As a part of this commitment, we must screen all our volunteers for criminal history. To satisfy this requirement, you need to provide Encounter Youth with one of the following.
  • A National Police Certificate issued on or after 25 March 2015
  • Any Department for Communities and Social Inclusion Check issued on or after 25 March 2015
  • A valid Working With Children Check Card (commonly known as a Blue Card) from another Australian state
  • A current registration certificate from the Teachers Registration Board of SA
  • Identification as a police officer
You must supply the original of one of these documents to Encounter Youth before you volunteer. Encounter Youth Green Team volunteers are eligible for free National Police Certificates.

Important warning: Under South Australian law, it is unlawful for you to take part in our volunteer programs until you supply us with one of these documents. We really want you on the Green Team - so make sure you get one of those documents in time! NPCs can take several weeks to process, so you should apply for one now.
Criminal History Document

If Encounter Youth does not have the details of your Criminal History Document on file, you will need to supply us with your original document to sight. 

You will receive an email once your application is completed confirming whether we have your Criminal History Document details on file.
Statement of Compliance
All those engaged as leaders of children, youth leaders, youth workers or agents of Encounter Youth are expected to have read and understood the Code of Conduct applicable to Encounter Youth, and are expected to comply with that code throughout their ministry. It is a condition of commendation for ministry that leaders of children, youth leaders, youth workers and agents of Encounter Youth complete this Statement of Compliance every two years.

I declare that all information submitted by me above is true, to the best of my knowledge. I understand that any significant misstatement in, or omission from, this application may be cause for me not being commended for any position within Encounter Youth. I further declare that while being engaged as a children/youth leader or worker within the terms of the Code of Conduct and Child Protection Policy documents, I do hereby accept the procedures set out therein. In the event that a complaint is laid against me, I give consent to those procedures being followed. I will cooperate with any investigation that is set up by the CEO of Encounter Youth in accordance with those documents. I agree to attend and take part in an education process intended to promote these guidelines.

If you clicked "yes" on one or more of these questions, an EY representative will be in contact with you soon to follow up.

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Event Briefing

For all volunteers for the Response, sign up for an evening of training provided by the Encounter Youth team and experienced Hindley Street Program volunteers, to equip you for the task ahead!

As someone who is saying 'yes' to the AUES 2017 Pub Crawl response, attendance at this briefing or reviewing the information is compulsory prior to volunteering for the event.

If you are unable to attend the briefing, a Encounter Youth staff member or key volunteer leader will be in touch with you shortly to discuss your options.

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