Encounter Youth hosts the Green Team Volunteers.

Groovin’ the Moo 2019

Groovin the Moo (GTM) 2019 Response

Groovin the Moo (GTM) is a nation-wide music festival held annually in locations around Australia. The Wayville event in Adelaide held at the Adelaide Showgrounds attracts a crowd of approximately 19,500 attendees. The festival is an all-ages event. We are so excited to be given the opportunity to come alongside the organisers of Groovin the Moo and provide support and care to young people in South Australia. 

The response will include shifts of Green Team volunteers roaming inside and around the festival grounds offering extra support for young people. It is a fantastic opportunity for us, God's people, to engage positively with festival goers to influence a responsible use of alcohol and encourage a safer social environment. 

 

Here's the key dates:

 

Volunteer Event Briefing
Tuesday 23rd April, 6:45pm - 8:30pm at the Encounter Youth office
If you're someone who is saying 'yes' to the GTM 2019 Response, attendance at this briefing or reviewing the information is compulsory prior to volunteering for the event. We want everyone to be as equipped as possible! Even if you can't attend the briefing, please complete the application and we'll be in touch with you shortly to discuss your options.

GTM 2018 Response
Friday 26th April, 10:00am - 11:30pm (approx) structured with shifts


Volunteer Applications close Tuesday 16th April at 5:00pm

Rally some volunteers from your team and join us! Please note you must be a current Hindley Street Program volunteer or Schoolies Operation 2018 volunteer to participate in this response.


Hit 'Next Page' just below to take you through to the Volunteer Application 🙂
page 1 of 6
Welcome to the Encounter Youth volunteer application for the Groovin the Moo 2019 Response!

Firstly, thanks for choosing to volunteer with Encounter Youth. Over the following pages, we will ask you everything we need to know to form the basis of your volunteer application. Please note this application should take approximately 10 minutes to complete. If any of your previously disclosed medical information or emergency contact details have changed, please email applications@encounteryouth.com.au.

Criminal History Document 
Once you have completed your application, you will receive an email from Encounter Youth confirming whether we have the details of a current Criminal History Document on file for you. If we do, we will not need to sight the document again. If we do not, you will need to discuss with Encounter Youth what your options are with such short amount of time until the event.

After a review of your application and any relevant documents and references you have previously provided, you will receive an email to confirm if your application has been successful.

Ready? Ok! Let's go!
page 2 of 6
Personal & Contact Details
Your legal first name as it appears on official documents.
Your legal last name as it appears on official documents.
Must be 18 years old as of 24/03/2017

If any of your previously disclosed medical information or emergency contact details have changed, please email applications@encounteryouth.com.au (even if you're pretty sure we have the most up-to-date information).
page 3 of 6
Please read the following statements about your conduct as a volunteer.
Volunteer Statement
As a volunteer of Encounter Youth I agree to support and participate within the Encounter Youth Mission: To mobilise churches and communities so young people can encounter God.

I agree:
  • to operate with a Christian faith;
  • to gain the endorsement of a Christian community/church;
  • to participate willingly within a community from multiple Christian denominations;
  • to participate in all required training and provide the required documentation to Encounter Youth staff within the set due dates; and
  • to abide by all Encounter Youth policies and directives.

Code of Conduct
As an Encounter Youth (EY) volunteer, I understand that my behaviour is a key witness of the organisation's mission and vision and therefore I agree to abide by the following: 


PERSONAL AND PROFESSIONAL BEHAVIOUR 

As an EY volunteer, I will: 

  • act in a Christ like manner; 
  • be fair, considerate and honest with others, treating all with respect; 
  • act professionally in terms of use of language, presentation, punctuality and behaviour; 
  • comply with EY's policies and procedures; 
  • act responsibly when becoming aware of any unethical behaviour; 
  • act and be seen to act in accordance with the law and the EY Code of Conduct; 
  • not be under the influence of alcohol and/or recreational or illicit substances; 
  • and be responsible for the proper use and treatment of any EY property. 

PUBLIC COMMENT 

  • I will not make public comment to any media or stakeholders without the express permission of the EY CEO or duly appointed media representative. 

CARE AND PROTECTION OF CHILDREN AND YOUNG PEOPLE 

I will:

  • abide by the EY child protection policy;
  • respect the privacy of children and young people and their families and only disclose information to people who have a need to know; and
  • notify the appropriate authorities if there is reasonable suspicion that a child or young person has been or is being abused or neglected. 
I will not:

  • use prejudice or oppressive behaviour or language with children or young people;
  • emotionally, physically, or sexually abuse a child or young person;
  • provide to a child any prohibited material, including substances prohibited to children by law, nor any publication classified as unsuitable for children;
  • initiate unnecessary contact with children or young people, nor do things of a personal nature to a child or young person which they could do for themselves;
  • develop "special" relationships with specific children or young people;
  • take, store or display images or footage of any participants of EY events or activities unless authorised to do so by an EY staff member; nor
  • transport any participants of EY events or activities unless authorised to do so by an EY staff member.

DRESS STANDARD 

  • I agree to dress in a manner that is neat, tidy and appropriate to the occasion or activity as advised by the EY CEO or my Supervisor. 

SAFETY AND HEALTH 

  • I agree to adhere to EY Work Health and Safety policy and procedures; and attend all relevant training conducted by and for the organisation. 

ACCEPTANCE OF GIFTS AND BENEFITS 

  • I will not accept gifts or benefits which may appear as bribery or may compromise or influence EY or myself in my capacity as an EY volunteer. 

DECLARATION OF COMMITMENT TO CODE OF CONDUCT

  • I have been given access to the EY Code of Conduct (available online here);
  • I will work within the EY Code of Conduct as well as other EY policies and procedures; and
  • I understand that if a complaint is brought against me, the allegation will be thoroughly investigated in cooperation with the appropriate authorities.


Work, Health & Safety Policy

Encounter Youth has a legal obligation to review our WH&S procedures and responsibilities with our volunteers every year. Please review the following information.


Encounter Youth is required to provide the following:

  • A safe work environment
  • Safe plant and structures
  • Safe systems of work
  • Safe use, handling and storage of plant, structures and substances
  • Adequate facilities to support the welfare of workers
  • Information, training, instruction or supervision
  • Monitoring of the health of workers and the conditions at the workplace to prevent illness or injury of workers

(These are covered under section 19 of the Work Health & Safety Act of 2012.)


Your responsibility as a volunteer is to:

  • Take reasonable care for your own health and safety
  • Take reasonable care that your acts or omissions do not adversely affect the health and safety of other persons
  • Comply with any reasonable instruction that is given by EY Staff and management.
  • Cooperate with any reasonable policy or procedure given by EY Staff and management relating to health or safety at the workplace.
  • Use the equipment provided to protect your health and safety

(These are covered in section 29 of the Work, Health and Safety Act of 2012).

Privacy & Medical Statement
Encounter Youth is committed to the protection of your personal information and we uphold the Australian Privacy Principles. I agree that my personal data may be used in accordance with Encounter Youth's Privacy Policy.

I am aware, in agreeing to this statement regarding my participation that certain inherent risks and dangers exist in the activities in which I will be participating. I acknowledge that while the organisation and its leaders will make every reasonable effort to minimise exposure to known risks, all hazards and dangers associated with these activities cannot be foreseen or may be beyond the control of the organisation, its leaders and staff. In the event of any emergency where my nominated contact people are unavailable:
  • I authorise the leaders to obtain medical advice and/or assistance which they deem necessary.
  • I authorise the leaders to provide details of my medical history as given in this application to medical personnel as required in order to provide the best care possible. 
  • I accept the responsibility for payment and agree to pay medical, transport and any other related expenses.
  • I agree to inform Encounter Youth of any change to the details I provide in this application.


If you wish to discuss the contents of any of these statements prior to agreeing, please save your form now and contact the EY Office on (08) 8179 0300 or applications@encounteryouth.com.au.
page 4 of 6
Encounter Youth is required to inform you as a volunteer about our policies. Please read carefully to ensure you understand the procedures. 
Child Protection Policy & Child Protection Code of Conduct


The Encounter Youth Inc. Child
 Protection Code of Conduct applies to all management and workers (paid or voluntary) staff members, volunteers and contractors within the Scope of the Child Protection Policy. Its purpose is to set out the standards of conduct and behaviour expected by Encounter Youth Inc. (EY) in order to protect children/young people.


Please click here to access the full Encounter Youth Child Protection Policy. A copy of this policy (including the below agreement) will be attached in an email upon completion of your volunteer application.
 
GENERAL OBLIGATIONS

I agree and understand that these obligations apply while I am working for EY or engaged in activities funded by EY or when publicly displaying a connection to EY (for example, wearing a t-shirt);


I WILL:


       treat children/young people with respect regardless of race, colour, sex, language, religion, political or other opinion, national, ethnic or social origin, property, disability, birth or other status;

      not use language or behaviour towards children that is inappropriate, harassing, abusive, sexually provocative, demeaning or culturally inappropriate;

      not engage a child/young person in any form of unlawful sexual activity or acts, including paying for sexual services or acts;

      ensure wherever possible, that another adult is present when working in the proximity of children/young people;

      not sleep close to children/young people unless it is absolutely necessary in which case I will keep my supervisor/manager or the EY CEO and/or his/her delegate informed and ensure another adult is present, where possible;

      not spend time alone with children/young people who are unrelated to me outside work hours unless I live and work in the same community and come together with those children in the context of my family, social and community life.  In this situation, I will continue to be a positive role model and mentor for those children/young people and not discuss private/confidential information concerning them;

      use any computers, mobile phones, video and digital cameras or social media appropriately, and never to exploit or harass children/young people or to access child exploitation material through any medium (see also ‘Filming and photographing children/young people and use of children’s images for work related purposes’, below);

      not use physical punishment on children/young people or place them at significant risk of injury;

      immediately report concerns or allegations of child abuse and exploitation in accordance with the EY Child Protection Policy or this Code of Conduct and any relevant legislative reporting requirements and;

      immediately disclose all charges, convictions and outcomes of an offence, which occurred before or occurs during my association with EY that relate to child exploitation or abuse. 


ACKNOWLEDGEMENTS

I understand that the onus is on me, as a person associated with EY, to use common sense and avoid actions or behaviours that could be construed as child exploitation or child abuse.

I also understand that any breach of the Policy or the Child Protection Code of Conduct is a violation of my obligations and may lead to disciplinary action up to and including dismissal, termination of services, termination of EY membership, legal action, and/or criminal investigation and prosecution. 
Criminal History

Encounter Youth is committed to, and legally obligated to, conduct the Hindley Street Program in a Child-Safe Environment. As a part of this commitment, we must screen all our volunteers for criminal history. 

To satisfy this requirement, you need to provide Encounter Youth with one of the following:
  • A National Police Certificate issued on or after 25 March 2016;
  • Any Department for Communities and Social Inclusion Check issued on or after 25 March 2016;
  • A valid Working With Children Check Card (commonly known as a Blue Card) from another Australian state;
  • A current registration certificate from the Teachers Registration Board of SA; or
  • Identification as a police officer.
Please note: Encounter Youth can request that you provide a new Criminal History Document at any time.

You must supply the original of one of these documents to Encounter Youth before you volunteer. 

Encounter Youth volunteers are eligible for free National Police Certificates. Click here to download our guide to getting NPCs. These certificates can take several weeks to process, so you should apply for one now.

IMPORTANT WARNING 
Under South Australian law, it is unlawful for you to take part in the Hindley Street Program until you supply us with one of these documents.

When receiving your Encounter Youth Green Team uniform, all volunteers must provide Encounter Youth with photo ID which shows your date of birth (such as a driver's licence, proof of age card or passport), so that we know you're really who you say you are!
Criminal History Document


If Encounter Youth does not have the details of your Criminal History Document on file, you will need to supply us with your original document to sight. 

You will receive an email once your application is completed confirming whether we have your Criminal History Document details on file.
Encounter Youth Agreement

All those engaged as leaders of children, youth leaders, youth workers or agents of Encounter Youth are expected to have read and understood the Code of Conduct applicable to Encounter Youth, and are expected to comply with that code throughout their ministry. 

It is a condition of commendation for ministry that leaders of children, youth leaders, youth workers and agents of Encounter Youth complete this Encounter Youth Agreement every year.

Has any person ever made an allegation of, or have you ever been investigated for or convicted of:








I acknowledge I have read and agreed to the Child Protection Policies of EY and the EY Child Protection Manual of Procedures and Code of Conduct.
     

I agree I will cooperate with the EY CEO and/or his/her delegate in any investigation undertaken by the EY CEO.

I agree I will attend and take part in education courses to fit me for working with children and/or young people.

I acknowledge that by signing this agreement no legal contract is created between myself and Encounter Youth, but accept that it acts as a consent for the operation of the Child Protection Policy and the Child Protection Procedure Manual and that legal consequences may follow if I have knowingly given false answers to any of the questions 1 – 5 above.

page 5 of 6
Event Briefing

For all volunteers to feel equipped for the GTM 2019 Response, sign up for an evening of training provided by the Encounter Youth team to prepare you for the task ahead!

As someone who is saying 'yes' to the GTM 2019 Response, attendance at this briefing or reviewing the information is compulsory prior to volunteering for the event.

If you are unable to attend the briefing, a Encounter Youth staff member will be in touch with you shortly to discuss your options.


page 6 of 6